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FORMAT
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FEATURES AND USES
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OCR
Optical Character Recognition
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- Keeps documents in a format that allows "one
touch" import into most word processors.
- Allows you to use Digital Business Forms within
word processors as you would with pen and paper.
- Easy portability between system platforms - Mac,
PC, UNIX, XENIX, LINUX
- Easy to import into other document formats or
for internet and intranet use - see PDF
- Very easy to change or update the information.
- Relatively small file sizes for easy storage.
One 8½ x 11 document = 30K approx.
- Document are grayscale - no colour, but the image
quality is crisp.
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PDF
Portable Document Format
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- PDF files can be used on any system platform
- Mac, PC, UNIX, XENIX, LINUX
- Documents can be easily converted for use in
internet, intranet, HTML and Java applications.
- Easy use of Digital Business Forms.
- Easy to export for use in most word processing
applications.
- Allows easy use and linking of mixed file types
such as text, image, movie, sound and other multi-media files.
- Allows inclusion of actions with all types data
files:
- Automatically print, fax, or e-mail digital forms
once completed.
- Click an image or link to start a multi-media
file.
- Turn your company catalogue into a multi use
digital presentation:
- Put your catalogue on CD
- Put the files on the internet
- PDF has larger file sizes than OCR as a rule
( one 8½ x 11 page = 4 - 6 Megabytes approx.), but that is generally
when documents are scanned full colour.
- Easy to change and update the information on
any page, form or document.
- You can use OCR files within PDF.
- Crisp images in grayscale or colour.
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HTML
Hyper Text Mark-up Language
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- Can be used on any platform in any internet browser
- e.g. Netscape, Internet Explorer
- Relatively small file sizes.
- Can be used on any computer without an internet
connection.
- Easy to share files among all computers in a
networked environment.
- Files are easy to link, so it works well as a
presentation source.
- Links on disk files can be used on the internet
for customer orders, product updates, e-mail and various other business
purposes.
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Grayscale Images
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Line Art
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- Used primarily to scan plain text documents into
an image format.
- Grayscale images, like other images, are usually
scanned for and used on one platform: however, your software may allow
portability.
- Larger file sizes than text or OCR, but smaller
than colour.
- Easy to convert between the various image formats.
- Good format to use for documents that will be
faxed repeatedly, or a backup of non-essential images or hard copy catalogues.
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Colour Images
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- Large file sizes.
- Generally used for scanning images to be used
for graphic applications.
- Easy to convert between image file formats.
- Easy to import into PDF format for backup, presentations,
or other dynamic digital purposes.
- Usable in most popular imaging software.
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